Booking Procedure

Thank you for your interest in booking an event at Massey Theatre. When we know more about your show and its particular needs we will be able to give you specific cost estimates. For the present time, here is a basic checklist of issues to be aware of:

Massey Theatre is a fully equipped, 1260 seat facility with 855 seats in the orchestra and the remainder in the balcony. The commercial rate for up to an eight-hour period Monday through Thursday is $1782.00 and Friday through Sunday & Holidays is $2058.00. This includes access to all equipment in the theatre, the services of our house manager, a crew of ushers, and concession staff. Technical staff scheduled to work on your event are billed as an extra charge. The eight-hour period begins when our technicians commence work to prepare for your show and ends when the theatre has been restored to its pre-show condition and our technicians have left the building.

For any hour of overtime in the rental of the facility (after 8 hours), you will be charged a rate of $210 per hour for the Monday through Thursday, and $230 per hour for the Friday through Sunday & Holidays commercial rate.

The theatre requires three technicians to operate a show, to meet this minimum requirement the theatre will hire one Crew Chief at $35/hr, as well as a Sound Operator and Lighting Operator at $25/hr, plus any overtime. Other technicians (e.g. additional Loaders or Followspot Operators) can be hired at $20/hr at your request. The Canadian Labour Code requires all staff to have a meal break in every 8-hour shift, so please plan for a break. The Technical Director on duty will designate the break in consultation with you.

House Manager, Ushers, Ticket Takers & Concession staff are scheduled to work a 5.5 hour shift for your event, this includes set-up before your event and clean-up afterward. If the Front of House staff are required to work more than 5.5 hours there will be an additional charge of $75/hr up to 8 hours, over 8 hours there will be a charge of $150/hr.

Ticketing must be done in a manner approved by Massey in advance. You can use Ticketmaster or have your tickets printed by Massey and distribute them yourselves. A charge of $1.50 per patron must be added to the price of any admission on Massey's behalf. This patron fee is paid by the ticket buyer and goes to support capital upgrades and endowment fund. For the purposes of this surcharge no more than 100 complimentary tickets (there is no surcharge on free tickets) will be allowed. You are responsible for collecting and remitting the GST on tickets to the government.

If you're planning an event, which has no tickets and is free of charge, there will be a minimum patron fee charge of $200. We must have a signed copy of your contract and a non-refundable deposit before tickets will be issued.

A non-refundable deposit - 50% of the rental rate - is required in order to secure your date; this must be paid at the time of a challenge or at point of contracting and at least 8 weeks before the performance date. You will also be required to place a security deposit with us to cover any damage to the Theatre or other breach of contract; the deposit amount will vary based on your event. The rental deposit and your security deposit will be credited to your final invoice. The balance owing and any additional charges (i.e. overtime hours, equipment rental) detailed on your final invoice must be paid on the business day prior to your event.

A certificate of insurance is required for the event with coverage of two million dollars. The cost for this is approximately $75.00 and we will be able to direct you if necessary.

The theatre reserves the right to hire security personnel for your event, these are charged at a rate of $25.00/hour per guard and $30/hour per supervisor (subject to change).

No food or drink may be served in the theatre by any agency other than Massey Theatre's concession. Any merchandise sold in the theatre is subject to a 15% commission fee that will be collected by the House Manager on the night of the show.

Due to fire regulations put in place by the New Westminster Fire Marshall, no open flame will be permitted in the theatre.

You and your patrons are free to use the adjacent school parking lot on a first come, first served basis provided that vehicles are parked in a designated areas and are not blocking fire lanes, doorways, loading areas or areas marked "No Parking". In the event that an illegally parked car is found on site, Massey Theatre, Moody Park Arena and School District 40 reserve the right to have any illegally parked vehicles belonging to the Presenter's organizers, performers, audience members or invitees towed at their owner's expense.

The Massey Theatre will include promotional information about your event on our website. We will also display promotional information in our brochure rack, poster board and outdoor readerboard sign.

I trust this brief outline answers most of your questions regarding rental of Massey Theatre. More details are available to you in the formal rental contract. We look forward to working with you to make your event a success. If you have further questions please do not hesitate to call 604-517-5900.

Please click here to view our questionnare from if you interested in renting the Massey Theatre.

Massey Theatre Administration